Reporting to the Supply Chain Manager, the Contract Administrator is responsible for the tendering, negotiating, awarding and on going administration of contracts for goods supply to the Company, in accordance with Company policies, procedures, standards and internal customer requirements.
The company – about Endeavour
Endeavour is a leading global gold producer and the largest in West Africa with two mines in Côte d’Ivoire (Ity and Lafigué), two mines in Burkina Faso (Hounde and Mana) and the Sabodala-Massawa mine in Senegal. The company has one of the most exciting organic growth track record and pipeline, with a strong portfolio of development exploration assets on the highly prospective Birimian Greenstone Belt across West Africa. Endeavour is committed to principles of responsible mining and delivering sustainable value to its employees, stakeholders and the communities where it operates.
The role
Reporting to the Supply Chain Manager, the Contract Administrator is responsible for the tendering, negotiating, awarding and on going administration of contracts for goods supply to the Company, in accordance with Company policies, procedures, standards and internal customer requirements.
Level of studies
Minimum Master or Bac+5 in Contract Law, Supply Chain Management, Business or related field
Key skills
- Able to communicate effectively at all levels of the organisation and build effective relationships and network
- Demonstrate strong conceptual skills, and be capable of developing lateral practical solutions
- Ability to respond to a changing work environment
- Ability to manage multiple projects and tasks at the same time
- Reputation for integrity and ethics.
- French / English language skills essential
KEY RESPONSIBILITIES
Contract Management, Compliance and Quality Control
- Ensure timely and effective preparation and evaluation of tenders, negotiation with tenderers, recommendations to internal customers and management for approvals.
- Ensure preparation of contract documentation, issuance of award of contracts and decline notices.
- Ensure general commercial administration and contract management, and contracts’ close out.
- Monitor and maintain effective contract supplier performance in terms of costs, quality, quantity, services, warranty and availability.
- Ensure all tender and contract documentation is up to date and filed in the appropriate electronic register and hard copy filing system.
- Review contracts, advise and make recommendation about contracts’ legal aspects to the best interest of the site.
- Assist to interpret legislation, government standards and agreements.
- Assist to provide input/informed commentary, improvement opportunities and areas of risk to management.
- Advise on the implementation of new contracts.
- Ensure quantitative KPIs on a regular basis.
Purchasing
- Oversee the progress of purchase orders and update register on the monthly basis
- Oversee the expedition of overdue purchase orders as required
- Oversee the resolution of delivery, pricing and/or quality issues performed by the purchasing officer with vendors as they arise
- Oversee purchasing quotation activities to ensure the correct recommendation is made while complying with site policy and procedures
Position requirements
- Minimum 5 years’ experience in Contracts Administration operations role in a remote mining environment.
- Detailed knowledge and understanding of contract law.
- Strong communication, organization and personnel skills, strong analytical capabilities, sound business sense, advanced documentation skills with high attention to detail.
- Advanced computer literacy, good working experience with MS Office package
- Experience in ERP systems and excellent knowledge of Excel
- Experience in a third world country with a preference for West African experience
- Able to communicate effectively at all levels of the organization
- Experience working in multicultural environment